Tuesday, 31 January 2012

Don't Lose Those Files in 2012

Back Up Your Files

Here is some useful information to start the New Year but why not think ahead to those hours wasted when you are struggling with Excel or doing things in Outlook which you know could be done quicker. Our courses or one-to-one training prove to so many companies how much time can be saved by giving up half a day to training. Visit our website and phone us today for a quote.
To help ensure that you don't lose your files, you should back them up regularly. You can set up automatic backups or manually back up your files at any time.

After you upgrade Windows, you will need to set up Windows Backup, even if you had a scheduled backup in the previous version of Windows. This is because there are several changes to the backup program. Instead of selecting file types to back up, you can have Windows back up data files saved in libraries, on the desktop, and in default Windows folders or you can choose specific libraries and folders to be backed up. You can also create a system image of your computer.
Method
¨        Click on the Start button
¨        On the right of the menu click on Control Panel
¨        Click on System and Maintenance then Backup and Restore or you may go straight to Backup and Restore.
¨        Do one of the following:
Never Used Windows Backup Before
¨        Click on Set up backup and follow the steps in the wizard.
¨         If you're prompted for an administrator password or confirmation, type the password or provide confirmation.
Already Created A Backup
¨        You can wait for your regularly scheduled backup to occur, or you can manually create a new backup by clicking on Back up now.
¨         If you're prompted for an administrator password or confirmation, type the password or provide confirmation.
Notes
¨        It is recommended that you don't back up your files to the same hard disk that Windows is installed on.
¨        If backed up onto external media such as and external hard drive, DVD’s or CD’s it is advised to store them in a secure place such as a fireproof location separate from your computer to prevent unauthorized people from having access to your files.  
To Create A New, Full Backup
After you create your first backup, Windows Backup will add new or changed information to your subsequent backups. If you're saving your backups on a hard drive or network location, Windows Backup will create a new, full backup for you automatically when needed. If you're saving your backups on CDs or DVDs and can't find an existing backup disc, or if you want to create a new backup of all of the files on your computer, you can create a full backup. Here's how to create a full backup:
¨        Click on the Start button
¨        On the right of the menu click on Control Panel
¨        Click on System and Maintenance then Backup and Restore or you may go straight to Backup and Restore.
¨        In the left pane, click on Create new, full backup. (You will only see this option if your backup is being saved on CDs or DVDs)